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Development Coordinator

  • Reports to the Operations Manager

  • Responsible for all activities related to the development of the organization, including grant writing, fundraising, and donor management.

The principal duties and responsibilities of the Development Coordinator include:

Grant Writing
  • Study and understand the history, structure, objectives, programs, and financial needs of the organization

  • Research grant opportunities from government and non-government agencies

  • Draft grant proposals and supporting documents based on the funding
    requirements of the organization

  • Submit proposals to Operations Manager and Artistic Director for approval

  • Respond to internal and external queries on drafted and submitted proposals

  • Maintain positive relationships with foundations, public agencies, donors, and other stakeholders

  • Maintain records and submit reports related to grant opportunities

  • Take a primary role in planning and coordinating the annual Benefactors’

  • Cultivate, solicit, and steward major donations from individuals and corporations

  • Oversee management of parent-led fundraising activities (2 per season)

  • Work with Marketing Director to create copy for promotional materials and invitations for all fundraising activities

Donor Management
  • Manage online CRM, updating donor information as required

  • Send donation acknowledgements and tax letters in a timely manner

  • Enter all donation information in Quickbooks Online

  • Prepare and present donation/grant information to the Board of Directors, upon request

  • Regularly meet with and cultivate relationships with major donors

  • Plan and coordinate annual donor recognition event

The job of Development Coordinator is a part-time contracted position. Hours are flexible during the day with occasional evening and weekend work required.



  • A minimum of two years’ experience in grant writing

  • Knowledge of proposal submission and fundraising process

  • Experience successfully cultivating, soliciting, and stewarding major individual and corporate gifts

  • Ability to study and understand programs and funding requirements of the

  • Strong research skills and knowledge of information sources

  • Strong organizational and time management skills

  • Ability to handle confidential matters with integrity

  • Appreciation of the importance of music education and the performing arts

  • Working knowledge of Microsoft Office Suite


  • Bachelor’s degree in English, communications, creative writing, or a related area

  • Experience working with Quickbooks Online

  • Familiarity with choral music and the performing arts

  • Familiarity with education and child development.


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